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C H A P T E R F O U R Producing a PDF Portfolio
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Control the Action with Buttons
You can assemble all the content for your portfolio, and then add buttons for
actions, such as opening a file from a list of ancillary documents in an annual
report. To do that, select the file and click Open on the Portfolio toolbar
to open the file in a regular Acrobat window. Once the file opens, you can
access all the usual tools and menus. (Read about using buttons in Chapter
15, “Controlling Action and Interaction.”)
Command Your Portfolio
PDF Portfolio includes a number of commands you can access from within the
Portfolio window. Many of these commands are applicable to individual files as
well as the overall portfolio file. Here’s a list of some commands, and where to
look for techniques and sidebars elsewhere in the book:
•
Convert multiple selected non-PDF files to PDF in one step (#20, “Merging
Multiple Files into a Single PDF Document”)
•
Reduce File Size and PDF Optimizer (#33, “Optimizing a PDF Document”)
•
Print (#36, “Choosing Settings for Basic and Production Printing”)
•
Bates Numbering (#52, “Applying Page and Bates Numbering”)
•
Insert Header/Footer (#53, ”Inserting Headers and Footers”)
•
Apply Watermark/Background (#54, ”Adding Watermarks and Backgrounds”)
•
Batch Processing (#55, “Batching Tasks to Save Time”)
•
OCR (#61, “Extracting Active Text from an Image”)
•
Extend features to Adobe Reader (#79, “Starting a Shared Review”)
•
Secure the Portfolio (#119, “Using Security Levels and Passwords for a Document”)
Linking Portfolio Files
Here’s an interesting fact: Linking relationships aren’t maintained when files are
added to a portfolio, but can only be created within the portfolio.
To add a link, double-click a file in Home or Details mode to open it in Preview
mode. Choose Tools > Advanced Editing> Link tool and define the link. Be
sure to use the “Go to page view” action to display another page in the portfo-
lio, rather than the “Open a file” action that you’d usually use when linking two
documents. (For more on links, see #111, “Linking Content in a Document.”)
From the Library of Daniel Dadian
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