Adobe ACROBAT 9 HOW-TOS - Starting a Shared Review

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C H A P T E R T E N Commenting in a PDF Document
200
Exporting Comments to a
Word Document (Windows)
#
76
If you’re working with a tagged PDF version of a Microsoft Word docu-
ment generated using the Word PDFMaker, you can have your comments
exported directly from the PDF document back into the original docu-
ment and make the edits automatically.
You can either work from Acrobat and export the comments using the
Comment menu’s commands, or you can work from Word and import the
comments using the commands on the Acrobat Comments menu. Your
choice depends on where you are in a particular workow. If you have
nished working with a group of comments, work from within Acrobat; if
you have the source document open in Word, work from within Word.
To export comments to a Word document from Acrobat 9:
1. In the Comments List toolbar, click the Options button and choose
Export Comments to Word. Word opens, and a dialog describes the
process.
2. Click OK to close the description dialog and start the import process.
The Import Comments from Adobe Acrobat dialog opens. Specify
the PDF and Word documents in the dialog, and select the comment
import options (read about your choices in the sidebar “Choosing
Which Comments to Export”).
3. Click Continue. Acrobat processes the comments, adds them to the
Word document, and displays the Successful Import dialog (
Figure
76a). The dialog summarizes the activity and describes how text edits
can be integrated. Click Integrate Text Edits to start the process.
4. The Adobe Acrobat Comments dialog opens, displaying the number of
comments available for converting. The dialog identies the rst com-
ment in the document and displays the action. Click Apply to make
the edit. The text is modied in the Word document (using colored or
underlined text if changes are being tracked).
Translating Comment
Placements
What you see when you inte-
grate comments depends on
a few factors. Acrobat uses
these concepts to place com-
ments in a revised document:
•
Text comments that
apply to selected words
are displayed within the
same words, if they exist
in the revised document.
•
Stamps, notes, and
drawing markups are
placed according to the
original document’s
structure (for example,
the arrow in the sample
document described in
this technique).
•
If you delete the words or
tags where a comment
was originally placed, it is
placed on either the first or
last page of the document.
•
If you delete text that
originally had text edits,
the edits are converted
to a note.
•
Drawing markups or
stamps are placed on the
same page as in the origi-
nal document regardless
of position—unless the
page is deleted, in which
case the comment is
placed on the last page
of the revised document.
From the Library of Daniel Dadian