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MFC-4820C
Brother MFC-4820C User Manual
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USING T
HE WINDO
WS
®
-BASED BROTHER
SMARTUI CONTR
OL CENTER
17 - 34
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264
266
Table of Contents
Default Chapter
2
Default Chapter
2
Compilation and Publication Notice
2
Safety Precautions
4
Choosing a Location
6
Quick Reference Guide
7
Table of Contents
9
Introduction
21
Using this Guide
21
Finding Information
21
Symbols Used in this Guide
21
MFC Part Names and Functions
22
MFC-4820C Control Panel Overview
26
About Fax Machines
28
Fax Tones and Handshake
28
ECM (Error Correction Mode)
29
Connecting the MFC
30
Connecting an External Telephone
30
Connecting an External Telephone Answering Device (TAD)
31
Sequence
31
Connections
33
Recording Outgoing Message (OGM) on an External TAD
34
Using Extension Telephones (for U.K. Only)
34
Custom Features on Your Phone Line
36
If You Are Installing the MFC to Work with a PBX
36
Multi-Line Connections (PBX)
36
2 Paper
37
About Paper
37
Handling and Using Special Paper
37
Paper Capacity of the Paper Tray
38
Recommended Paper
38
Paper Capacity of the Output Paper Support
39
Paper Specifications for the Paper Tray
39
Printable Area
41
How to Load Paper and Envelopes
42
To Load Paper or Other Media
42
To Load Glossy Paper
43
To Load Envelopes
44
3 On-Screen Programming
45
User-Friendly Programming
45
Menu Table
45
Memory Storage
45
Navigation Key
46
4 Initial Setup
58
Getting Started
58
Setting the Paper Type
58
Setting the Date and Time
59
Setting the Station ID
60
Entering Text
61
Inserting Spaces
61
Making Corrections
62
Repeating Letters
62
Special Characters and Symbols
62
Setting the Ring Volume
63
Setting the Beeper Volume
63
Setting the Speaker Volume
64
PABX and TRANSFER
65
Setting PABX
65
Setting the Clock Change
66
Setting the LCD Contrast
67
Power Save
68
Setting Tone and Pulse Dialing Mode (Except for the Nordic Countries)
68
5 Setup Receive
69
Basic Receiving Operations
69
Choosing the Receive Mode
69
To Select or Change Your Receive Mode
70
Setting the Ring Delay
71
Setting Toll Saver
72
Setting the F/T Ring Time (FAX/TEL Mode Only)
73
Setting the FAX/TEL Announcement
73
Fax Detect
74
Printing a Reduced Incoming Fax (Auto Reduction)
75
Receiving a Fax at the End of a Conversation
75
Advanced Receiving Operations
76
Operation from Extension Telephones
76
For FAX/TEL Mode Only
76
Using a Cordless External Handset
77
Changing the Remote Codes
77
Printing a Fax from the Memory
78
Polling
78
Setup for Polling Receive (Standard)
79
Setup for Polling Receive with Secure Code
79
Setup Delayed Polling Receive
80
Sequential Polling
81
Cancelling a Job
81
Telephone Services
82
BT Call Sign (for U.K. Only)
82
To Enable the Machine to Work with BT Call Sign (Only with Your External Phone)
82
6 Setup Send
83
How to Dial
83
Manual Dialing
83
Speed Dialing
83
Search
84
Chain Dialing
84
How to Fax
85
Automatic Transmission
85
Out of Memory Message
86
Manual Transmission
86
Sending a Fax at the End of a Conversation
87
Basic Sending Operations
88
Sending Faxes Using Multiple Settings
88
Contrast
89
Fax Resolution
90
Colour Fax Transmission
91
Manual and Automatic Fax Redial
91
Dual Access (Not Available for Colour Faxes)
92
Real Time Transmission
93
Checking Job Status
94
Cancelling a Job While Scanning, Dialing and Sending the Original
94
Cancelling a Scheduled Job
94
Advanced Sending Operations
95
Broadcasting (Not Available for Colour Faxes)
95
Overseas Mode
97
Delayed Fax (Not Available for Colour Faxes)
98
Setting up Polled Transmission (Not Available for Colour Faxes)
99
Setup for Polled Transmit (Standard)
100
Setup for Polled Transmit with Secure Code
101
Memory Security
102
Using Memory Security
103
Setting up Memory Security for the First Time
103
Changing the Memory Security Password
104
Switching Memory Security on
104
Switching off Memory Security
105
Delayed Batch Transmission (Not Available for Colour Faxes)
105
7 Auto Dial Numbers and Dialing Options
106
Storing Numbers for Easy Dialing
106
Storing Speed Dial Numbers
106
Changing Speed Dial Numbers
107
Setting up Groups for Broadcasting
108
Dialing Options
110
Access Codes and Credit Card Numbers
110
Pause
111
Fax Redial
111
Tone or Pulse (Except for the Nordic Countries)
111
Telephone (Voice) Operation
112
How to Dial
112
Manual Dialing
112
Speed Dialing
112
Search
113
Dialing Telephone Call
113
Answering Calls with the Speaker Phone
114
Hold
114
8 Remote Fax Options
115
Setting Fax Storage
115
Backup Print
115
Fax Forwarding
116
Programming a Fax Forwarding Number
116
Setting Your Remote Access Code
117
Remote Retrieval
118
Using Your Remote Access Code
118
Remote Commands
119
Retrieving Fax Messages
121
Changing Your Fax Forwarding Number
121
9 TAD (Telephone Answering Device)
122
TAD Mode
122
Setting up the TAD
122
Recording TAD Outgoing Message
123
Erasing Outgoing Message (OGM)
124
Listening to Outgoing Message (OGM)
124
Activating TAD Mode
125
Message Indicator
125
Playing Voice Messages
126
Printing a Fax Message
126
Erasing Messages
127
To Erase Messages All at Once
127
To Erase Voice Messages Individually
127
ICM Recording Monitor
128
Setting Maximum Time for Incoming Messages
128
Record FAX/TEL Outgoing Announcement (F/T MESSAGE)
129
10 Printing Reports
130
MFC Settings and Activity
130
Customizing the Transmission Verification Report
130
Setting the Fax Activity Report Interval
131
Printing Reports
132
To Print a Report
132
11 Making Copies
133
Using the MFC as a Copier
133
Single or Multiple Copies
134
Out of Memory Message
135
Using Copy Options Key (Temporary Settings)
136
No. of Copies
138
Quality
138
Enlarge/Reduce
139
Paper Type
140
Brightness
141
Paper Size
141
Page Layout
142
Changing the Default Copy Settings
144
Brightness
145
Contrast
145
Copy Quality
145
Colour Adjustment
146
Legal Limitations
147
12 Walk-Up Photocapture Center
148
Introduction
148
Photocapture Center ™ Requirements
148
Basic Flow
149
Getting Started
150
Printing the Index (Thumbnails)
153
Printing Images
154
Changing the Settings for Printing Images
155
Menu Selections
156
Number of Copies
156
Paper Type
156
Paper and Print Size
157
Brightness
160
Print Quality
160
Colour Enhancement
161
DPOF Printing
161
Changing the Default Settings
163
Print Quality
164
Print Size
164
Brightness
164
Contrast
165
Colour Enhancement
165
Understanding the Error Messages
167
Using Photocapture Center
168
From Your PC
168
Using Photocapture Center ™ for Scanning Originals
168
13 Using the MFC as a Printer
169
Using the Brother MFC-4820C Printer Driver
169
Features
169
Choosing the Right Type of Paper
170
How to Print Your Document
170
Simultaneous Printing and Faxing
171
Clearing Data from the Memory
171
Checking the Print Quality
171
14 Printer Driver Settings
172
How to Access the Printer Driver Settings
172
Basic Tab
173
Media Type
174
Quality
175
Bi-Directional Printing
176
Paper Size
177
Page Layout
178
Border Line
178
Orientation
178
Copies
179
Collate
179
Reverse Order
179
Near Edge Print
179
Advanced Tab
180
Colour
181
Colour/Greyscale
181
Image Type
181
Custom Image Type
182
Halftone Pattern
183
Colour Enhancement
184
Scaling
186
In Background
187
In Outline Text (Window ® 2000 Professional/Xp Only)
187
Print Watermark
187
Watermark
187
Watermark Style
188
Device Options
189
Print Date & Time
190
Quick Print Setup
191
Brother Solutions Center
192
Check Setting
192
Support Tab
192
Web Update
192
15 How to Scan Using Windows
193
Scanning a Document (for Windows ® 98/98Se/Me and 2000 Professional)
194
TWAIN Compliant
194
How to Access the Scanner
195
Scanning a Document into the PC
196
Scanning a Whole Page
196
Prescanning to Crop a Portion You Want to Scan
197
Resolution
199
Scan (Image Type)
199
Settings in the Scanner Window
199
Brightness
200
Contrast
200
Scan Type
200
Document Size
201
Scanning a Document (for Windows ® XP Only)
203
How to Access the Scanner
203
Scanning a Document
203
WIA Compliant
203
Prescanning to Crop a Portion You Want to Scan
205
Brother Scanner Utility
207
Using the Scan Key
208
Scan Image
209
Scan to E-Mail
209
Scan to File
210
Scan/Ocr
210
Scan to Card
211
Changing the Default Colour File Format
212
Ocr
213
Viewing Items
214
Organizing Your Items in Folders
215
Quick Links to Other Applications
215
Scansoft ® Textbridge ® OCR Lets You Convert Image Text in to Text You Can Edit
216
You Can Import Items from Other Applications
216
You Can Export Items in Other Formats
217
Exporting an Image File
217
16 Using the Brother Control Center for Windows 98Se/Me/2000 Professional
218
Brother MFL-Pro Control Center
218
Autoload the Brother Control Center
219
How to Turn off Autoload
219
Brother Control Center Features
220
Auto Configuration
220
Scan to Key Operations
221
Scan to File
222
To Access Scan to File Configuration Screen
222
Scanner Settings
222
Destination Folder
223
Scan to E-Mail
224
To Access Scan to E-Mail Configuration Screen
224
Scanner Settings
225
E-Mail Application
225
Send to Options
226
Scan to OCR (Word Processor)
227
To Access Scan to OCR Configuration Screen
227
Scanner Settings
228
Word Processor
228
Scan Image
230
To Access Scan to Image Configuration Screen
230
Scanner Settings
230
Target Application
231
17 Using the Windows -Based Brother Smartui Control Center
232
Brother Smartui Control Center
232
Autoload the Brother Control Center
233
How to Turn off Auto Load
234
Brother Control Center Features
235
Auto Configuration
236
Hardware Section: Changing the Scan to Button Configuration
237
Scan to E-Mail
238
Scan to File
239
Scan to Image
240
Scan to OCR
242
Software Section
244
Copy
245
Scan
245
Custom
246
Fax
246
Scan to File
247
Scan to E-Mail
249
File Attachments
251
Scanner Settings
252
Scan to OCR (Word Processing Program)
253
Scan to Graphics Application (Example: Microsoft Paint)
255
Copy
257
Fax Setting (PC-Fax Using the Brother Fax Driver)
259
FAX Settings
260
Custom: User-Defined Buttons
262
Customizing a User-Defined Button
263
Select the Scan Action
263
Select Configuration for the Scan Type
264
Select Scan Settings
268
18 Using MFC Remote Setup
269
MFC Remote Setup
269
19 Using PC-FAX
271
PC-FAX Sending
271
Setting up User Information
272
Sending Setup
273
Outside Line Access
273
Include Header
273
Address Book File
273
User Interface
274
Facsimile Style
274
Simple Style
274
Speed Dial Setup
275
The Address Book
276
Setting up a Member in the Address Book
277
Setting up a Group for Broadcasting
278
Editing Member Information
279
Deleting a Member or Group
279
Exporting the Address Book
279
Importing to the Address Book
281
Setting up a Cover Page
282
You Can Enter Information in each Field
283
Sending a File as a PC-FAX Using the Facsimile Style
284
Redial
285
Sending a File as a PC-FAX Using the Simple Style
285
20 Using the Photocapture Center
287
From Your PC
287
Introduction
287
Overview of Basic Steps
289
Using the Photocapture Center ™ from Your PC
290
21 Using Your MFC with a Macintosh
291
Setting up Your USB-Equipped Apple Macintoshintosh G4 or Imacintosh or Ibook with Macintosh os 8.6-9.2 or Macintosh os X 10.1/10.2.1 or Greater
291
Using the Brother Printer Driver with Your Apple ® Macintosh ® (os 8.6-9.2)
292
Using the Brother Printer Driver with Your Apple Macintosh (os X 10.1/10.2.1 or Greater)
294
Choosing Page Setup Options
294
Printing a Document
295
Choosing Printing Options
296
Sending a Fax from Your Macintosh ® Application
297
Adding a New Member
299
Setting up Your Address Book
299
Adding a New Group
300
Using the Brother TWAIN Scanner Driver with Your Macintosh ® (for Mac os 8.6-9.2 and os X 10.2.1 or Greater)
302
Accessing the Scanner
302
Scanning a Whole Page
303
Scanning an Image into Your Macintosh
303
Prescanning an Image
304
Image
305
Settings in the Scanner Window
305
Business Card Size
307
Scanning Area
307
Adjusting the Image
308
Colour Sync Dialog
309
Scanner Profile
310
MFC Remote Setup (Mac os 10.1/10.2.1 or Greater)
311
Using the Photocapture Center
313
Overview of Basic Steps
315
22 Important Information
317
Important Safety Instructions
317
Trademarks
319
IMPORTANT-For Your Safety
320
IT Power System (for Norway Only)
320
23 Troubleshooting and Routine Maintenance
321
Troubleshooting
321
Error Messages
321
Printer Jam or Paper Jam
324
If You Are Having Difficulty with Your MFC
327
How to Improve Print Quality
331
Cleaning the Print Head
331
Print Quality Check
331
Checking the Ink Volume
335
Packing and Shipping the MFC
336
Routine Maintenance
339
Cleaning the Scanner
339
Replacing the Ink Cartridges
340
When You Dispose of the Machine
343
How to Remove the Battery
343
Glossary
344
Specifications
349
Product Description
349
General
349
Print Media
350
Copy
350
Photo Capture Center
350
Fax
351
Scanner
352
Printer
352
Interface
352
Computer Requirements
353
Consumable Items
353
24 Index
354
25 Remote Retrieval Access Card
359
Other manuals for Brother MFC-4820C
Quick Setup Guide
27 pages
User Manual
337 pages
4
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Brother MFC-4820C Specifications
General
Brand
Brother
Model
MFC-4820C
Category
All in One Printer
Language
English
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