Ricoh IS200e - Scanned Image Files Sent to Shared Folders

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143

6. Sending Scan File by Scan

to Folder

This chapter explains how to send a scan file to a Windows shared folder. In this

chapter, the following two types of Scan to Folder procedures are explained sep-

arately:

• Procedures to send a scanned file to a registered shared folder.

• Procedures to send a scanned file to a shared folder that is not registered to

this machine. This function is called “Enter Custom Send File”.

Main Page

Default Chapter1
- Operating Instructions1
- Table of Contents3
Safety Information9
- Safety During Operation9
- Lithium Batteries (Memory Back-Up)10
Manuals for this Scanner11
How to Read this Manual12
1 What You Can Do with this Machine13
Outline13
- Scan to E-Mail13
- Scan to Folder14
- Scan to FTP15
- Scan to Print16
- Delivery Server17
- TWAIN Scanner18
Guide to this Scanner20
- Original Table20
2 Setting up the Scanner31
Checking the Scanner Location31
Connecting the Keyboard33
Connecting to a Local Printer34
Connecting to a Computer Via USB Cable35
Connecting to a Network36
Attaching the Card Slot Cover37
Connecting to a Power Source38
Turning on the Power39
Outline to Use Scan to E-Mail41
3 Configuring the Scanner Settings41
Outline to Use Scan to Folder42
Outline to Use Scan to FTP44
Outline to Use Scan to Print45
Outline to Use the Network Delivery46
Outline to Use as a TWAIN Scanner48
- To Use as a Network TWAIN Scanner48
- To Use as a USB TWAIN Scanner48
Initial Scanner Setup49
- How to Read the Function Table49
- Function Table51
System Settings59
- Information to Set in [System Settings]59
- Configuring [System Settings]63
Sendscan Settings71
- Information to Set in [Send Scan Settings]71
- Configuring [Send Scan Settings]77
Print Scan Settings80
- Information to Set in [Print Scan Settings]80
- Configuring [Print Scan Settings]81
Scan Settings83
- Information to Register in [Scan Settings]83
- Registering [Scan Settings]88
Print Settings92
- Information to Register in [Print Settings]92
- Registering [Print Settings]94
Configuring Settings Using a Web Browser97
- Accessing the Scanner97
- Example Procedures Using [Configuration] Main Menu100
Installing Software119
- List of Files119
- Auto Run Program119
- Software for Using a TWAIN Scanner120
  - System Requirements120
  - Installing TWAIN Driver121
- Desktopbinder Lite122
  - System Requirements122
  - Installing Desktopbinder Lite123
- Smartdevicemonitor123
  - About Smartdevicemonitor for Admin and Smartdevicemonitor for Client123
  - Installing Smartdevicemonitor124
4 Setting Originals125
Sizes and Weights of Recommended Originals125
- Originals that Require Special Care125
Original Orientation127
- When Using Send Scan Function127
- When Using as TWAIN Scanner128
- Placing the Original on the Exposure Glass130
- Placing the Originals in the ADF131
5 Sending Scan File by E-Mail133
Procedure Breakdown133
- E-Mail Content134
Before Sending Scan Data136
- Original Location136
- Original Orientation and Scanning Sides136
- E-Mail/Send File Standby Screen136
Setting Destinations and a Subject138
- Setting Destinations138
- Setting CC Destinations142
- Setting a Subject143
Making Scan Settings144
- Confirming the Scan Settings145
Selecting a Sender147
Performing Scan Operation148
- Starting a Scan Operation148
  - To Start with Originals in the ADF148
  - To Start with an Original on the Exposure Glass149
- Checking Transmission Results150
6 Sending Scan File by Scan to Folder151
Sending a Scanned File to a Registered Shared Folder152
- Procedure Breakdown152
- Selecting a Shared Folder153
- Selecting a File Name154
Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder156
- Procedure Breakdown156
- Using [Enter Custom Send File] Function157
Scanned Image Files Sent to Shared Folders159
- File Locations159
- File Names160
Procedure Breakdown163
7 Sending Scan File by Scan to FTP164
Selecting an FTP Server164
Scanned Image Files Sent to FTP Servers166
- File Locations166
- File Names166
8 Printing Scanned Image Files169
Procedure Breakdown169
Before Printing Scan Data170
- Original Locations170
- About Paper Tray Settings170
- About Print Scan Ready Screen170
Printing Scan Data172
- Specifying the Number of Copies173
- Configuring Print Settings173
- Confirming the Print Settings175
- Selecting a Printer176
- Selecting Color/Black and White177
9 Sending Scan Files Using Delivery Server179
Procedure Breakdown179
Selecting Delivery Destinations180
10 Using the TWAIN Scanner Function183
Procedure Breakdown184
Scanning Originals185
- Editing and Printing Scan Files186
What You Can Do with the TWAIN Driver187
- Functions of the TWAIN Driver187
11 Appendix189
Troubleshooting189
- When an Original Is Jammed in ADF189
- When Scanning Is Not Performed as Expected190
- When an Error Message Appears191
- Other Problems197
- Adjusting the Position to Start Reading the Originals199
Cleaning201
- Cleaning ADF Lifting up201
- Cleaning the Interior of ADF202
- Part Names and Replacing Intervals of the Consumable Parts203
- Replacing the Consumable Parts203
- Displaying and Resetting the Counter of Consumable Parts205
Moving and Transporting the Scanner207
- Moving over Short Distance207
- Transporting the Scanner207
Disposing of the Scanner209
E-Mail Address Book Data Format and Device Tag Information210
- Entered Program Information210
  - About the E-Mail Address Information211
- Device Tag Information212
How File Size Changes Depending on Scan Area and Resolution213
- When Using this Machine as a TWAIN Scanner213
- When Using this Machine for Sending Scan Data216
Specifications219
Software Information221
- GPL/LGPL Application Software221
- BSD License Application Software221
- The Apache Software License Application Software222
- JPEG Software222
- TIFF Software224
- UCD-SNMP Software224
- MD5 Software License Agreement226
- Expat227
Index228

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