5.Detailed Section Descriptions
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- Setting up the Receiving Party -
The receiving party will respond to the confirmation request if:
1. The "Disposition Notification To" field is in the received mail header (automatically inserted in the 4th line in the
upper table on the previous page, if MDN is enabled), and
2. Sending the disposition notification must be enabled (User Parameter Setting SW21 (15 [H]) Bit 1 for this model).
The content of the response is as follows:
“Return Receipt (dispatched)” in the Subject line
“Return Receipt (displayed)” in the Subject line
“Return Receipt (processed/error)” in the Subject line
Handling Reports
1. Sending a Request for a Return Receipt by Mail
After the mail sender transmits a request for a return receipt, the mail sender's journal is annotated with two
hyphens (--) in the Result column and a "Q" in the Mode column.
2. Mail Receipt (Request for Receipt Confirmation) and Sending Mail Receipt Response
After the mail receiver sends a response to the request for a return receipt, the mail receiver's journal is annotated
with two hyphens (--) in the Result column and an "A" in the Mode column.
3. Receiving the Return Receipt Mail
After the mail sender receives a return receipt, the information in the mail sender's journal about the receipt
request is replaced, i.e. the journal is annotated with "OK" in the Result column.
When the return receipt reports an error, the journal is annotated with an "E" in the Result column.
The arrival of the return receipt is not recorded in the journal as a separate communication. Its arrival is only
reported by the presence of "OK" or "E" in the Result column.
If the mail address used by the sender specifies a mailing list (i.e., a Group destination; the machine sends the
mail to more than one location. See "How to set up Mail Delivery"), the Result column of the Journal is
updated every time a return receipt is received. For example, if the mailing list was to 5 destinations, the
Result column indicates the result of the communication with the 5th destination only. The results of the
communications to the first 4 destinations are not shown.
Exceptions: If one of the communications had an error, the Result column will indicate E, even if subsequent
communications were OK.
If two of the communications had an error, the Journal will indicate the destination for the first error only.
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