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Aficio SP C232SF
Ricoh Aficio SP C232SF User Manual
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Printing Confidential Documents
115
3
❒
The message “
Locked Print Job Discarded! Go to UserTools to
check it
” disappears when all log entries are
cleared.
❒
The log will be cleared when the machine is turned off
.
124
126
Table of Contents
Table of Contents
3
Default Chapter
1
User Guide
1
1 Guide to the Machine
11
Introduction
11
Trademarks
11
Scanning from a Computer
11
Disclaimer
12
Manuals for this Machine
13
Machine Types
14
How to Read this Manual
15
Symbols
15
Notes
15
Using Manuals
16
Installing Manuals on Your Computer
16
Opening Manuals
17
Opening from the Desktop Icon
17
Opening from the [Start] Menu
17
Opening from the CD-ROM
17
Removing Manuals from Your Computer
18
Feature Highlights
19
Using the Machine as a Printer
19
Connecting Via USB
19
Connecting Via a Network
20
Printing Confidential Documents
20
Scanning from a Computer
20
Using the Machine as a Copier
21
Making Enlarged or Reduced Copies
21
Copying Multiple Pages Onto a Single Sheet of Paper
21
Copying both Sides of an ID Card Onto One Side of Paper
22
Making 2-Sided Copies
23
Sorting the Output Paper
23
Using the Machine as a Scanner
24
Scanning from a Computer
24
Sending Scanned Files Via E-Mail
25
Registering Fax Destinations
25
Registering Fax Destinations Using Web Image Monitor
25
Sending Scanned Files to an FTP Server
26
Sending Scanned Files to a Computer's Shared Folder
26
Using the Machine as a Fax Machine
27
Using as a Fax Machine
27
Using the Machine with an External Telephone
28
Sending Faxes from a Computer (LAN-Fax)
28
Receiving a Fax in FAX/TAD Mode
28
Guide to Components
30
Exterior: Front View
30
Exterior: Rear View
31
Memory Cover
31
Interior
33
Control Panel
33
2 Getting Started
37
Installing the Machine
37
Where to Put the Machine
37
Unpacking
39
Turning the Power on
47
Initial Setup
48
Changing Operation Modes
50
Saving Energy
51
Multi-Access
52
Connecting the Machine
54
Connecting with USB Cable
54
Connecting with Network Cable
55
Reading the LED Lamps
57
Connecting to a Telephone Line
57
Configuring the Machine
61
Configuring the IP Address Settings
61
Setting the Machine to Receive an IP Address Automatically
61
Assigning the Machine's IP Address Manually
62
Configuring Telephone Network Settings
65
Selecting the Telephone Line Type
65
Selecting the Telephone Network Connection Type
66
Setting the Outside Line Access Number
67
Sharing the Printer on a Network
68
Installing Options
69
Installing the Paper Feed Unit TK1010 (Tray 2)
69
Installing the Memory Unit Type F 256MB (DDR-SDRAM Module)
71
Paper and Other Media
74
Supported Paper for each Tray
74
Specifications of Paper Types
76
Plain Paper
76
Recycled Paper
77
Preprinted Paper
77
Prepunched Paper
77
Unsupported Types of Paper
79
Paper Storage Precautions
80
Printable Area
80
Loading Paper
82
Loading Paper in Tray 1
82
Loading Legal Size Paper
86
Loading Envelopes
91
Loading Paper in the Optional Paper Feed Unit
94
Loading Paper in the Bypass Tray
96
Specifying Paper Type and Paper Size
98
Specifying the Paper Type
98
Specifying the Standard Paper Size
99
Specifying a Custom Paper Size
99
Placing Originals
101
About Originals
101
Recommended Size of Originals
101
Types of Originals Not Supported by the Auto Document Feeder
101
Unscannable Image Area
102
Placing Originals
103
Placing Originals on the Exposure Glass
103
Placing Originals in the Auto Document Feeder
104
Entering Characters
105
Value Input Mode
105
Fax Number Input Mode
106
Text Input Mode
107
Restricting Machine Functions According to User
108
Enabling the User Restriction Settings
108
Modifying User Entries
110
Deleting User Entries
110
When a Message Requesting a User ID Appears
111
3 Using the Printer Function
113
Configuring Option Settings for the Printer
113
Conditions for Bidirectional Communication
113
If Bidirectional Communication Is Disabled
113
Windows
114
Mac os X
114
Accessing the Printer Properties
115
Accessing the Printer Properties from the [Printers and Faxes] Window
115
Accessing the Printer Properties from an Application
115
Windows
115
Mac os X
116
Basic Operation in Printer Mode
117
If a Paper Mismatch Occurs
117
Continuing Printing Using Mismatched Paper
118
Resetting the Print Job
118
Canceling a Print Job
118
Canceling a Print Job before Printing Has Started
118
Canceling a Print Job While Printing
119
Printing Confidential Documents
120
Storing a Locked Print File
120
Printing a Locked Print File
121
Deleting a Locked Print File
122
Checking Which Locked Print File Jobs Have Been Canceled
123
Using Various Print Functions
126
Print Quality Functions
126
Print Output Functions
127
4 Using the Copier Function
129
The Screen in Copier Mode
129
Basic Operation in Copier Mode
130
Canceling a Copy
131
Making Enlarged or Reduced Copies
133
Combining Multiple Pages
135
Copying Two or Four Pages Onto One Sheet
135
Copying both Sides of an ID Card Onto One Side of Paper
138
Making 2-Sided Copies
141
Specifying Scan Settings
144
Adjusting Image Density
144
Selecting the Document Type According to Original
145
5 Using the Scanner Function
147
The Screen in Scanner Mode
147
Registering Scan Destinations
148
Modifying Scan Destinations
153
Deleting Scan Destinations
153
Scanning Using the Control Panel
155
Basic Operation for Sending Scanned Files
155
Specifying the Scan Destination
157
Specifying the Scan Settings
158
Specifying the Scanning Size According to the Size of the Original
159
Adjusting Image Density
160
Specifying Resolution
161
Scanning from a Computer
162
Basic Operation for TWAIN Scanning
162
Scanning from a Computer (Windows)
163
Scanning from a Computer (Mac os X)
164
Settings You Can Configure in the TWAIN Dialog Box
165
6 Using the Fax Function
167
The Screen in Fax Mode
167
Setting the Date and Time
168
Registering Fax Destinations
170
Registering Fax Destinations Using the Control Panel
170
Modifying Fax Destinations
172
Deleting Fax Destinations
173
Ok Key
173
Registering Fax Destinations Using Web Image Monitor
174
Modifying Fax Destinations
175
Deleting Fax Destinations
176
Sending a Fax
177
Selecting Transmission Mode
177
Basic Operation for Sending a Fax
178
Canceling a Fax
180
Specifying the Fax Destination
181
Specifying the Destination Using the One Touch Buttons
182
Specifying the Destination Using Speed Dial
182
Specifying the Destination Using the Broadcast Function
184
Specifying the Destination Using the Redial Function
185
Useful Sending Functions
186
Specifying the Scan Settings
188
Adjusting Image Density
188
Specifying the Resolution
189
Using the Fax Function from a Computer (LAN-Fax)
190
Configuring the LAN-Fax Address Book
190
Opening the LAN-Fax Address Book
190
Registering Destinations
191
Modifying Destinations
192
Registering Groups
193
Modifying Groups
194
Deleting Individual Destinations or Groups
194
Exporting/Importing LAN-Fax Address Book Data
195
Basic Operation for Sending Faxes from a Computer
196
Canceling a Fax
198
Configuring Transmission Settings
199
Settings You Can Configure in the LAN-Fax Driver's Properties
200
Receiving a Fax
201
Selecting Reception Mode
201
Receiving a Fax in Manual Mode
203
Receiving a Fax in Fax Only Mode
203
Receiving a Fax in FAX/TEL Mode
203
Receiving a Fax in FAX/TAD Mode
204
7 Configuring the Machine Using the Control Panel
205
Basic Operation Using the Menu Screen
205
Menu Chart
207
Copy Settings
210
Changing Copy Settings
210
Copy Setting Parameters
211
Scanner Settings
216
Changing Scanner Settings
216
Scanner Setting Parameters
217
Fax Transmission Settings
219
Changing Fax Transmission Settings
219
Fax Transmission Setting Parameters
220
Fax System Settings
222
Changing Fax System Settings
222
Fax System Setting Parameters
222
Fax Directory Settings
226
Registering Fax Destinations in Fax Quick Dial/Speed Dial
226
Fax Directory Parameters
226
Machine Settings
227
Changing Machine Settings
227
Machine Setting Parameters
228
Network Settings
233
Changing Network Settings
233
Network Setting Parameters
234
Reports Print
236
Printing the Configuration Page
236
Types of Report
236
Reading the Configuration Page
237
Reading the Activity Report
238
Reading the Memory List
239
Reading the Scan Transmission Log
240
Administrator Settings
241
Changing Administrator Settings
241
Administrator Setting Parameters
242
PDL Settings
246
Changing PDL Settings
246
PDL Setting Parameters
247
8 Configuring the Machine Using Web Image Monitor
251
Displaying the Main Page
253
Changing the Interface Language
253
Checking the System Information
254
Checking the Status Information
254
Checking the Counter Information
255
Checking the Machine Information
256
Machine Information
257
Configuring the Machine Settings
258
Configuring the Speaker Volume
258
Configuring the Paper Settings
259
Specifying the Size of Paper for Printing Copies
260
Specifying the Tray for Printing Faxes
261
Specifying the Tray Priority for the Printer Function
262
Configuring Toner Saver Mode
263
Registering Destinations
264
Restricting Machine Functions According to User
265
Printing Reports
266
Configuring the Network Settings
267
Checking the Network Status
267
Configuring the Network Application Settings
268
Configuring the DNS Settings
269
Configuring the Alert Message Settings
270
Configuring the SNMP Settings
271
Configuring the SMTP Settings
272
Configuring the Administrator Settings
274
Configuring the Password
274
Restoring the Default Settings
274
Backing up the Machine's Settings
275
Restoring the Machine's Settings from a Backup File
276
Configuring the Date and Time Settings
277
Configuring the Power Saver Mode Settings
278
9 Troubleshooting
279
Overview
279
Common Problems
280
Paper Feed Problems
281
Removing Printing Jams
282
If Paper Jams Inside the Fusing Unit
283
If Paper Jams Inside a Tray
285
If Paper Jams Inside the Transfer Unit
287
Removing Scanning Jams
288
Print Quality Problems
292
Checking the Condition of the Machine
292
Printer Problems
293
Changing the Printer Driver Settings
295
Printed Colors Do Not Match Displayed Colors
295
Print Positions Do Not Match Display Positions
295
Copier Problems
296
Scanner Problems
297
Fax Problems
298
Error and Status Messages on the Screen
301
Replacing Print Cartridges
309
Replacing the Waste Toner Bottle
314
Cleaning
321
Cautions to Take When Cleaning
321
Cleaning the Toner Density Sensor
321
Cleaning the Friction Pad and Paper Feed Roller
323
Cleaning the Registration Roller
326
Cleaning the Exposure Glass
328
Cleaning the Auto Document Feeder
328
Moving the Machine
329
Moving over a Short Distance
329
Moving over a Long Distance
331
Disposal
332
If the Machine Is Not Going to be Used for a Long Time
333
Preparing the Machine for a Long Period of Inactivity
333
Using the Machine Again after It Has Been Inactive for a Long Period
335
Where to Inquire
337
Consumables
338
Print Cartridges
338
Waste Toner Bottle
339
11 Appendix
341
Specifications of the Machine
341
General Function Specifications
341
Printer Function Specifications
343
Copier Function Specifications
343
Scanner Function Specifications
344
Fax Function Specifications
345
Specifications of Options
347
Paper Feed Unit TK1010
347
Memory Unit Type F 256MB
347
Electromagnetic Interference
348
Information about Installed Software
349
Expat
349
Jpeg Library
349
Index
350
Table of Contents
351
Table of Contents
356
Guide to the Scanner Function
357
Sending Scanned Files Via E-Mail
358
Sending Scanned Files to an FTP Server
358
Sending Scanned Files to a Computer's Shared Folder
359
1 Using the Scanner Function
357
Configuring the IP Address Settings
359
Registering Scan Destinations
360
Scanning Using the Control Panel
365
Basic Operation for Sending Scanned Files
365
Basic Operation for TWAIN Scanning
366
Guide to the Fax Function
367
Using as a Fax Machine
367
Using the Machine with an External Telephone
367
Sending Faxes from a Computer (LAN-Fax)
367
2 Using the Fax Function
367
Connecting to a Telephone Line
368
Configuring Telephone Network Settings
369
Selecting the Telephone Line Type
369
Selecting the Telephone Network Connection Type
369
Setting the Outside Line Access Number
369
Setting the Date and Time
370
Basic Operation for Sending a Fax
372
Receiving a Fax
372
Selecting Reception Mode
372
Receiving a Fax in Manual Mode
373
Receiving a Fax in Fax Only Mode
373
Receiving a Fax in FAX/TEL Mode
373
Removing Paper Jams
379
Table of Contents
380
Exposure Glass Cover
381
Front Cover
381
Output Tray
381
Top Cover
381
Interior
382
Transfer Unit
382
Control Panel
383
Menu Keys
383
On Hook Dial Key
384
Image Quality Key
384
Initial Screen and Basic Operation
385
Number Keys
386
Advanced Photocopy Settings
387
Copying Multiple Pages Onto One Sheet
387
Initial Screen and Basic Operation
390
Advanced Scan Settings
393
Initial Screen and Basic Operation for Sending a Fax
394
Advanced Scan Settings
397
Error and Status Messages on the Screen
398
Cover Open
399
Printing or Scanning Problems
401
Scanned Files
401
Fax Transmission Problems
402
Cannot Send or Receive Faxes
402
Paper Jam Positions
403
Fusing Unit
403
Removing from the Fusing Unit
404
Removing from the Tray
405
Removing from the Transfer Unit
406
Removing from the ADF
407
Before Replacing Print Cartridges
410
Replacing Print Cartridges
411
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Ricoh Aficio SP C232SF Specifications
General
Brand
Ricoh
Model
Aficio SP C232SF
Category
All in One Printer
Language
English
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