Matrix Telecom ETERNITY NE - Conference Dial-In

Matrix ETERNITY NE System Manual 765
Conference Dial-In
Dial-In Conference is a multi-party conference held at a pre-defined time. Extension users can schedule a Dial-In
Conference and inform other participants to join in the conference at the scheduled time. Dial-In Conference can be
used to conduct client meetings or sales presentations, project meetings and updates, regular team meetings, and
to communicate with coworkers who operate in different locations. Thus, this feature helps to increase productivity
by saving time and cost of travel for out-of-office meetings.
A conference may also include the Operator (Assistant). For confidential discussions, where the parties need to
know that the operator has withdrawn, the system provides facility to play beeps.
Beeps
127
will be played:
• when the operator is present in the conference at regular intervals
• when the operator has left the conference
SARVAM UCS supports only two simultaneous Dial-In conferences. One Dial-In conference can have maximum 6
participants. However, if two Dial-In Conference is to be conducted simultaneously, each conference can have upto
3 participants.
How it works
• A Dial-In Conference can be scheduled by dialing the access code for Dial-In conference followed by the
conference number and a password.
• The Conference Number can be either 1 or 2.
• The Conference Password is a four digit number string. The default conference password is 1111 and
must be changed before using this feature.
To avoid unauthorized access, make sure the password is strong and is informed only to the
participants.
• All the other participants must be informed about the conference.
You can also have external callers join the conference by providing them the DISA login.
Let us understand how Dial-In Conference works with the following example.
• Extension user A wants to schedule a Dial-In Conference at 4:30 p.m. with B, C, D, E and F.
• B and C are extension users. C is an extension user who has been provided a DISA login to access an
extension of SARVAM UCS.
• D, E and F are external parties.
• Any extension user can initiate the conference, in this case A initiates the conference.
Scheduling a Dial-In Conference
• A schedules a Dial-In Conference for 4.30 pm.
• A informs B and C about the conference and provides them conference number, for example, '1' and the
password, '4040'.
127. The total Beep Time = Beep Cadence + Wait Timer. The Wait Timer (non-programmable) is fixed as 2 seconds by the system.