Xerox Phaser 790 - A. System Administrator Tips

A. System Administrator tips
Xerox Phaser 790
A–2
• Ensure that you have adequate disk space on the printer.
Periodically review the list of jobs in the Hold queue and the
number of jobs being retained in the Printed queue.
As System Administrator, you can print or delete jobs that are in the
Printed and Hold queues. Consider printing or offloading inactive
jobs. If disk space is frequently low, disable the Printed queue (in
Server Setup) and do not publish the Hold queue (in Printer Setup).
To move or remove queued jobs, use the job management tools.
When you free up disk space by removing inactive jobs, new jobs
are spooled and printed more quickly.
• Avoid printing with the server Disk full warning.
If you see this warning, delete jobs from the Queues window that
have been held for a long time and are not likely to be needed.
Avoid this condition by deleting old jobs on a regular basis. The
date associated with a job is the original date it was sent.
• Reduce the number of printed pages by not printing cover
pages by default unless they are required for record keeping.
Printing cover pages by default is a Printer Setup option.
• Print jobs that are not urgent when there is less network traffic
or printing.
Recurring print jobs or jobs that are not urgent can be printed to the
Hold queue. At low-traffic times, the administrator or user of the job
management tools can move (or copy) all the Hold queue jobs to
the Print queue for printing. (If printing is done during off-hours,
ensure that there is sufficient paper and consumable supplies
loaded to handle the jobs.)
• Check job ticket information before printing.
Print jobs with the same output and paper specifications together to
minimize paper changes. Also, print routine jobs while you prepare
to print jobs with special instructions or special media.