Configure Smart inboxes to manage jobs in your
printing system
The Smart Inbox and Jobs Queue concept
Definition
Smart Inboxes are used for customized job management.
Concept The Jobs Queue The Smart Inbox
Metaphor Production belt Personal mailboxes
User intention • get the job printed as soon as pos-
sible
• send jobs to the system
• organize jobs
Used to • get feedback of printer progress
• cancel requests
• change priority (local)
• keep together sets of documents
from various origins
• organize documents over various
Smart Inboxes, to easily retrieve
jobs
• reprint jobs or change settings of
jobs that are already sent to the
printer
Jobs in a Smart Inbox
You can use Smart Inboxes to manage your jobs. When you open the [Jobs] tab in the Océ
Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes. Define
one or more Smart Inbox names that allow you to easily organize and access your jobs.
The following jobs are placed in a Smart Inbox.
Scan jobs, if the selected scan destination is set to [Local to the Smart Inbox].
If you select a remote scan destination ([Configuration] - [Scan destinations]) it is possible that
the scanned file cannot be delivered to this destination. In that case the scanned file will also be
placed in the [Scans] Smart Inbox.
Copy jobs
If you want your copy jobs to appear in a Smart Inbox, you must enable the [Preferences] -
[System settings] - [Smart Inbox management] - [Display a Smart Inbox with all jobs] setting.
Your copy job is then displayed in the [View all] Smart Inbox. The [Preferences] - [System
settings] - [Smart Inbox management] - [Save printed jobs in a Smart Inbox] - setting determines
if copy jobs that have been printed will be kept in the Smart Inbox for reprint or not.
Configure Smart inboxes to manage jobs in your printing system
108
Chapter 3 - Define your workflow with Océ Express WebTools
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