• Permissions: This option adds restrictions to the PDF file which prevents unauthorized printing or editing of
the file. The recipient of the PDF must know the permissions password in order to remove these restrictions.
Filing Options
Note: Filing Options is not available with the E-mail scan method.
Filing Options is the fourth tab of the selected scan method. Options include the following:
FFiillee NNaammee
Use this option to enter a file name. If no name is entered, the system automatically generates a file name.
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Use this option to resolve file name conflicts. Choices include:
• Do Not Save: Cancels the scan operation so that you can enter another file name.
• Rename New File: Attaches a 4-digit number (0000-9999) to the end of the duplicate file name and saves
the file in the same directory.
• Overwrite Existing File: Deletes the existing file with the duplicate file name and saves the new file with
the specified file name in the same directory.
• Add to Existing Folder: Adds the scanned file to the existing folder and overwrites any other file that has
the same file name.
• Add Date Stamp to File Name: Adds the current date to the name of the new file.
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Select the desired file format for scanned data; options include:
• PDF: Saves scanned data in PDF format.
• PDF/A: Saves scanned data in the PDF/A format. PDF/A is used primarily for archiving and long-term
preservation.
• TIFF: Saves scanned data in TIFF format.
• JPEG: Saves scanned data in JPEG format. This option is selectable when Color or Grayscale is selected for
Color Scanning.
• TIFF/JPEG Auto Select: Automatically selects JPEG or TIFF. The file format is determined for each page:
JPEG for full-color and grayscale pages and TIFF for monochrome pages.
• XPS (XML Paper Specification): Saves multiple pages into a single file.
Note: Options may vary and some options may not be available for your press.
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Depending on the selected file format, the following sub-options also are available:
• Compression Method: Allows you to select a compression method for the scanned data.
• MRC High Compression: Allows you to save PDF and XPS files with high compression.
• Searchable Text: Allows you to select whether to perform character recognition in PDF files.
• Optimize For Quick Web View: Optimizes the PDF file so that it is displayed faster on a web browser.
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