IMC CANSAS - Page 83

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Menu functions 83

Procedure: In the combo box Format the format in which the report is to be exported is specified. For

instance, select Excel 4.0 (XLS) from the provided list if you wish to convert the report to Microsoft Excel

4.0 format.

Select an export destination in the combo box Destination.

If the report is to be saved in a file, select file.

If the report is to be added to an e-mail document as an attachment, an appropriate mail-program must

be selected. Microsoft Mail (MAPI), Microsoft Exchange Mail (also called MAPI) and Lotus cc:Mail (VIM)

are supported.

If the report is to be saved in a Microsoft Exchange folder, the Exchange folder must be selected from the

list.

If the report is to be sent to a Lotus Notes database, select Lotus Notes database from the list.

If the report is to be exported to another application (for instance, MS Excel or Word), select the

pertinent application.

Then click OK to start the exporting process.

If the report is exported to a diskette file or an application, a number of dialog boxes appear in which

formatting details must be filled in by the user; the particular entries needed depend on the format

specified in the dialog Export. After these details have been supplied, click OK and the dialog Select

export file appears. Using the controls in this dialog, a filename and directory path can be specified for

exporting the report.

Files receive a program-specific extension when they are exported to particular word processing,

spreadsheet or database programs. In contrast, files which are exported in a standard format for data

transfer (*.DIF, Data Interchange Format) are automatically assigned the extension *.TXT. However, the

program in which the data are to be used may expect an extension different from *.TXT. In the pertinent

program's manual you can find the information about which extension to use, and the corresponding

extension can be specified in the dialog element Filename.

To finish, click on Save and the program will export the report to a file in the format specified.

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