Other Security Functions
This section explains settings for preventing information leaks, and functions that you can restrict to
further increase security.
Fax Function
Not Displaying Destinations and Senders in Reports and Lists
In [Facsimile Features], you can specify whether to display destinations and sender names by
setting "Switch 4, Bit No. 4" and "Switch 4, Bit No. 5" in [Parameter Setting], under [Initial
Settings]. Making this setting helps prevent information leaks, because unintended users cannot
read destinations and sender names on both the sending and receiving side. For details, see
"Facsimile Features", Facsimile Reference.
Stored RX File User Setting
In [Facsimile Features], you can specify which users can manage fax files stored on the hard disk
by setting [Stored Reception File User Setting] to [On], under [Reception Settings]. To access the
machine over the network, specified users must enter their user codes or login user names and
passwords. Only authorized users can manage fax files stored on the hard disk. For details, see
"Facsimile Features", Facsimile Reference.
Printing the Journal
When user authentication is specified, the Journal is automatically set not to be printed in order to
prevent automatic printing of personal information in transmission history. Also, if more than 200
transmissions are made, transmissions shown in the Journal are overwritten each time a further
transmission is made. To prevent the transmission history from being overwritten, perform the
following procedures:
•
In [Facsimile Features], set "Switch 03, Bit 7" in [Parameter Setting] under [Initial Settings] to
change the setting for automatically printing the Journal.
• In [Facsimile Features], set "Switch 21, Bit 4" in [Parameter Setting] under [Initial Settings] to
send the Journal by e-mail.
Scanner Function
Print & Delete Scanner Journal
When user authentication is enabled, "Print & Delete Scanner Journal" is automatically set to [Do
not Print: Disable Send] in order to prevent personal information in transmission/delivery history
from being automatically printed. In this case, the scanner is automatically disabled when the
journal history exceeds 250 transmissions/deliveries. When this happens, click [Print Scanner
Other Security Functions
265
To Next Page
Loading...
